Office & Operations Management

·         Oversee day-to-day office operations and administrative functions

·         Track and manage company vehicles, tools, and equipment

·         Maintain records for maintenance, repairs, and warranty replacements

·         Coordinate vendor communications and internal support function

Accounting & Payroll

·         Manage full-cycle accounting using QuickBooks

·         Handle accounts payable/receivable, reconciliations, and reporting

·         Process and manage certified payroll

HR & Compliance

·         Manage employee lifecycle:

·         Hiring and onboarding

·         Terminations and unemployment claims

·         Administer employee benefits, including insurance and COBRA

·         Complete and submit required filings:

·         CHRO and DAS filings

·         Workers’ Compensation reporting

·         OSHA logs and reporting

·         Ensure compliance with state and federal regulations

Qualifications

·         5+ years of experience in a full-charge bookkeeping or office management role

·         Prior experience in construction, plumbing, or HVAC strongly preferred

·         Experience with certified payroll and compliance reporting

·         Proficiency in QuickBooks

·         Experience handling HR-related functions and employee administration

·         Strong organizational skills and attention to detail

·         Ability to manage multiple priorities independently

Preferred Experience

·         Familiarity with construction job costing

·         Knowledge of trade tools, parts, and equipment tracking

·         Experience working in small to mid-sized businesses