Job ID: 


Experienced Administrative Assistant




Waterbury, CT, USA

November 14, 2022

About the Role

Administrative; Accounts Payables


Are you an Administrative Assistant looking for a great opportunity?  Jaci Carroll Staffing is seeking an exceptional Administrative Assistant for an immediate opening with a manufacturer’s office in the Waterbury area. This is a full time opening with hours being Monday-Friday 8:00am-4:30pm (1/2 lunch). Pay will be $25/hr, with a full benefit package upon permanent hire, including medical, dental and life insurance, paid holidays, paid time off, and 401k with company matching.



  • Answer incoming calls on a multi line phone system. Direct calls to the appropriate person, using paging system when necessary. Collect messages from voice mail from calls that come in after work hours

  • Greet incoming visitors and direct them to the appropriate department. Manage daily sign-in log

  • Monitor A/P e-mail account. Match packing slips to A/P Invoices. Resolve any issues regarding payment, reach out to vendors if needed.

  • Enter A/P invoices into company database

  • Assist Accounting by pulling invoices for weekly check run

  • Scan documents and manage on-line filing system

  • Manage office supplies and inventory for office personnel

  • Operate and maintain Postage Meter. Open & Sort Mail; distribute to proper department

  • Maintain PTO Calendar/ PTO Slips and absentee Calendar. Use company’s time clock system to track absenteeism of other employees. Notify the appropriate department when someone is out without prior notice.

  • Sort employee paychecks for supervisors

  • Various HR Duties/office Duties as needed   


The perfect candidate for this Administrative Assistant opening is extremely organized, reliable and will exceed expectations as an addition to the team. Must have excellent communication skills and be computer savvy. MUST have at least 5-7 years of previous experience in office administration. Some background with Accounts Payables is a plus. Looking to fill this role immediately. For more information, please contact our Middlebury office at (203) 574-4838 or submit a resume. Qualified candidates will be contacted.

About the Company

Jaci Carroll Staffing has been providing employment opportunities to the Waterbury and Torrington areas since 1976